Bai format 2 bai format overview some customers may download their files in bank administration institute bai format which was developed as the basis for uniform formats and terminology by the institute. Thus, within a large batch, bai2 format files will allow a partially applied status in. Each bank has its own standard bai and bai2, hence configuration and testing. Sap requires the file to be formatted in what it calls the bai2 format. Oracle lockbox does not conform to bai2 standard which is an enhancement request, it is currently not possible to use bai2.
Txt format, which contains values texts one after the other. Bai2 file format is a specialized and standardized set of codes used for cash management by the bank administration institute bai. This is not the bai2 layout that the rest of the world considers the bai2 format. Can some one provide me the standard bai2 format for bank file upload in cash management. Hi, ive configured the electronic bank statement source file comes from union bank of california, in bai2 format. Concept of lockbox erp financials community wiki sap. Bai2 format the only difference between bai2 and bai is that bai2 has a checkrecord and an overflow record. Bai2 format for lockbox erp financials community wiki. Once a lockbox file is processed in sap system through tcode flb2 program rfeblb00, it is not always necessary that all the checks have successfully posted. How to convert pdf to word without software duration. Import any or all of the following transactional fields to be included in the bai format.
Usually, one should request a bai statement guide from the bank end client to interpret the bai2 file. Exporting cash reports in csv, csv consolidated, bai2. Bai2 format for lockbox cheque electronic data interchange. The following sap training tutorials guides you how to define lockboxes accounts at house banks in sap step by step. Bai code txntype description 115 lockbox deposits 145 ach credits 175. Sap ariba and american express partnership takes aim at b2b payments. To learn how to setup and use this module, watch this video.
Each bank has its own standard bai and bai2, hence configuration and testing needs to be done depending on bank file configuration. If you create your own lockbox files using the format below, be aware that a single wrong number can post a transaction to the wrong owner, or for the wrong amount. Versions supported sap r4 sap r5 sap r6 sap s4hana sap ecc 6. Configuring financial accounting in sap erp amazon s3. A set of control parameters is required to import lockbox files of formats bai or. Learn how to configure lockbox in sap, understand bai2 file format, create a lockbox file, test end to end lockbox process. Many modern erp systems are capable of auto posting cash from a bai2 file using their lockbox functionality. A wider knowledge about the file structure you are uploading to your sap erp allows you to avoid many problems those looks like to be application issues. Below is the basic information available for this sap. The lockbox file generation programs within sap rfeblbt1 and rfeblbt2 are designed to create their own open items in the system, and create the corresponding lockbox file that perfectly matches these. Lockbox receipt processing makes use of transmission formats, also called control files. Conversely, bai2 splits the check total into separate invoice references and associated payment amounts.
The bai2 file format was developed by the bank administration institute bai as a cash management reporting standard for the exchange of data. In 1971, bai created a precursor to the bai format called the lockbox communications standards for banks, which supported reporting only for lockbox services. It may not be copied, published or used, in whole or in part, for any. Setting up lockbox processing starts with getting a correctly formatted file. As regards the commas that the user wants the bai2 format for ebselectronic bank statement and lockbox is different. To create the bank master record manually in the system, use the sap easy access menu path. Use test lockbox generation programs rfeblbt2 to generate ba12 format and. Transmission formats use the transmission formats window to define the transmission formats that autolockbox uses when importing data into receivables. Lockbox file comes in bai2 file format create a lockbox file in bai2 format for testing purpose test end to end lockbox process in sap configured and developed by you. From what i understand is that the bai2 format for electronic bank statementebs is different from the bai2 format for lockbox. Many modern erp systems have a lockbox module that supports auto processing of bai2 lockbox files. In the following sections you will be able to understand better the bai2 structure.
Use test lockbox generation programs rfeblbt2 to generate ba12. Within the format are three digit type codes that are either status, summary or detail data. There are many other prevalent formats for ebs like mt940 multi cash format, etc. Cforia software automates processing of tif pdf lockbox files through the combination of ocr technology and our auto matching engine. Supports multiple sites and erp systems including sap, oracle. Hence if you are not comfortable with bank file format either you can approach them to modify it depending on your requirement else abap can help in writing.
Digital security safe lock box, floureon solid steel security safe box keypad lock electronic for homeoffice hotel businessjewelry gun cash storage. This course includes 12 video lectures which explain the lockbox process in sap, detailed steps to configure lockbox in sap. Customers can use their own software application to generate spreadsheets or reports from the data in the bai file. Support bank lockbox bai2 file processing increase bai2.
Flb01 header flb02 service record flb05 lockbox detail record flb06 check record flb24 overflow record containing individual invoice data. Bai and bai2 file format is a specialized and standardized set of codes used for cash management by the bank administration institute bai. Overview a wider knowledge about the file structure you are uploading to your sap erp allows you to avoid many problems those looks. This document is applicable only for file processed using bai2 format. A brief overview of the lockbox payments module in propertyboss. Sap tables sap video training rfeblbt2 is a standard executable abap report available within your sap system depending on your version and release level. Within the format are three digit type codes that are either. The account holder then imports the files to a bookkeeping application in our case sap. Typical automation results are 60 to 75% straight through processing. We offer lockbox, ocr lockbox capabilities, edi automation, deduction automation that then provides a simple easy to consume bai2 or mt940 file for sap. Many modern erp systems are capable of auto posting bai2. All you need is an excel or csv file with some basic information. For the file layout that sap calls bai2, follow the layout in the following table structures in this order. Many modern erp systems are capable of auto posting cash from a bai2.
The lockbox files can be in one of the 2 standard banking industry format bai or bai2. Lockbox create test data for bai2 format sap datasheet the best online sap object repository. Thus, within a large batch, bai2 format files will allow a partially applied status in which some identifiable payments within the check total will be matched and cleared, others will land on account. Keybank provides extensive remittance and deposit information for items. As regards the commas that the user wants the bai2 format for ebselectronic bank statement and lockbox. The sap system contains the followingtable structures for these record types. Need bai bai2 files for sap or any other thirdparty system or simply want to send a bai file. Peoplesoft, baan, lawson, jd edwards, bpcs, mapics, microsoft. Lockbox configuration enables as a reference for customer master accounts and customers know where to send there payments. Bai2 format specification corporates are using a variety of bank statement formats to receive information from their banks about the activity happening on a given account. Configuring lockbox for cash application in sap fico. Its working fine for all of the 16 record codes individual transactions, however, can anyone help me with what config needs to be done in order to get balance information record code 03 etc.
Lockbox configuration sap blogs management account cpz6b. Treasury software provides the solution for banking professionals and treasury managers who wish to work with bai bank administration institute and bai file format version 2 files in a microsoft excel environment. Otherwise scn offers very good documentation on lockbox functionality with each phase of documents posting from sales, lockbox posting to finally ebs postings. We provide a flexible, simple to use platform that runs from extracted customer master and ar invoice files. The idea of creating the document came to me from my difficulty in creatingfinding a bai format file for testing lockbox setting.
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